Enhanced check through a registered body
An enhanced check discloses an individual's full criminal record, giving:
Spent and unspent convictions
Relevant cautions, informed warnings and other non-court disposals from the Police National Computer
Information held by the Disclosure and Barring Service
Information held by the police that is relevant to the role applied for
Enhanced checks are normally needed where the applicant will work or volunteer in a role providing services to, or having close and regular supervision of children or vulnerable adults.
All athletics staff and volunteers, including coaches and officials, must have an Access NI disclosure done every three years in order to keep their license.
If you don't have an account, you can register as part of the application. After registering, you must return to this page to complete your application. Make sure to get your Identification Vaildated prior to completing your application and return this form to Athletics Northern Ireland.
Before beginning you must have with you:
The following PIN Information (762920)
Your address(es) for the last five years
Your National Insurance Number
Your Driving Licence and Passport Numbers (if you have these documents
ID Validation Form signed and returned to Athletics Northern Ireland within 90 days of completing the Enhanced Check.
Once your account has been created, you can use this for future applications.
Please note that AccessNI Checks will not be processed until an ID Validation form has been received. This can be signed by a Club Secretary or work colleague. We DO NOT require the ID documents, just the signed form.
Please note that due to the updated Access NI system, if we have not received your ID Validation Form within 90 days of completing the online Enhanced Access NI Check, your check will be removed and you will have to complete it again.
Athletics Northern Ireland and British Athletics are dedicated to promoting and maintaining the safeguarding of children and vulnerable adults in our sport. Therefore it is necessary that each new or renewing coach and official has a background check completed.
All you need to do in order to renew your licence is complete the Online Enhanced Access NI Disclosure Form and forward the 10 digit AccessNI reference number to the Athletics NI Office along with your ID Validation form and £10 to renew your existing licence. If you are a new coach/official then you do not need to pay anything other than your course fee, however still need to complete the application (see new applicant information above)
Coaches/officials should check their licence for its expiry date, and contact us approximately 2 months prior to this to allow time for the new licence to be processed.
If you have not coached for a period of time and would like to get back in to the sport, then you should contact the Athletics NI Coaching Department by emailing firstname.lastname@example.org or telephone 028 9060 2707.
The confidentiality and safety of our coaches & officials is also paramount, please visit our welfare section to find out more about how we handle your information.
An Enhanced Access NI background check is mandatory to renew or gain a licence. Licenses expire every three years along with the Enhanced Access NI check.
Regulated activity is work that a barred person must not do. This note provides information on the scope of Regulated Activity in relation to children, defined in the Safeguarding Vulnerable Groups (SVG) Act 2006 and the Safeguarding Vulnerable Groups (Northern Ireland) Order 2007, both as amended (in particular by, respectively, section 64 and Schedule 7, Protection of Freedoms Act 2012).
This document provides information on the scope of Regulated Activity in relation to adults, as defined in the Safeguarding Vulnerable Groups Order 2007 (SVGO) and as amended by the Protection of Freedoms Act 2012 (PoFA).
When an employer receives an AccessNI certificate disclosing a job applicant’s criminal record, the employer is responsible for protecting this sensitive information. Registered bodies must comply with AccessNI’s code of practice and handle disclosure information safely and securely. Employers should treat fairly job applicants and volunteers who have criminal convictions.
To make sure that registered bodies are operating in accordance with best practice, AccessNI have produced a code of practice and sample policy statements.
To protect information about applicants, registered bodies must comply with AccessNI’s code of practice. The code ensures that information released in standard and enhanced checks is:
handled and stored appropriately
kept for only as long as is necessary, and no more than six months
AccessNI audits registered bodies to make sure of satisfactory compliance with the code of practice. AccessNI can deregister a lead or counter signatory in a registered body that doesn’t keep to AccessNI’s code of practice on information security.
Registered bodies will not automatically be issued with a copy of the applicant’s certificate. However, registered bodies will require applicant’s to provide their certificates in the following cases:
the certificate includes criminal history or other information
the application for the certificate was not made online