Permits

Organising a Road Race/ Cross Country Event

Image-TQCrowd.jpg

Athletics Northern Ireland aims to provide the highest quality of service to both event organisers and their customers.  All races that appear on Athletics NI’s fixture list must be licensed – this helps to maintain event standards and also ensures that if you go to an event you can run in the confidence that they have appropriate knowledge, insurance and medical cover.

Races that have been officially measured will be identified on the fixture list by a tick in the appropriate column on the downloadable calendar and by display of Athletics NI’s new Certified Distance Kitemark logo on entry forms and promotional materials. (See below for additional information)

Only races which are identified on the fixtures as certified distance will be eligible for rankings & records consideration.  Runners should treat un-certified races as ‘approximate distance’.  


Basic Step by Step Guide 

The Race Organiser’s Starter Pack is available below. Other information that maybe required includes all the forms below and info plus a copy of British Athletics' Public Liability Insurance11/1 Form, Online Entry System info, and more! 

Please ensure all Health & Safety information is read prior to permit application. This information can be found in the Welfare Section.

Athletics Northern Ireland is now able to offer use of its popular online entry system to all licensed event organisers. 

No matter what size of race you are planning, from a community fun run to a national championship, we are able to cater for you.

The Officials' Association has Portable PA Equipment for hire for use at all types of meetings. If you would like to hire the equipment for your event please contact Gary Keenan on 077 6431 3166.           

Hire cost = £10

 DOWNLOAD A STEP BY STEP GUIDE TO GETTING YOUR RACE LICENSE

 DOWNLOAD A GUIDE TO INSURANCE COVER FOR EVENT ORGANISERS


Road Race / Multi-Terrain Race

1. Telephone us on 028 9060 2707 to notify us of your date

2. Submit Road Race Permit Application (online): £25 deposit required* (Athletics NI Club)

*Also submit Associate Affiliation form & additional £50 if not organised through an Athletics NI club.

3. Submit Returns Forms within 28 days post-race date along with fees** (**Fees detailed Returns Form include your £25 deposit. Download Fee Summary

PAYMENT MUST BE MADE AT TIME OF APPLICATION. APPLICATIONS SUBMITTED WITHOUT PAYMENT WILL NOT BE PROCESSED.

Entry fees are sent to you by cheque within 28 days of receipt of your post-event Returns Forms. (Cheques made payable to Athletics NI).

An excellent resource when organising a Road Race is the Run Britain Race Director's Handbook.

ROAD RACE PERMIT - APPLY ONLINE

ROAD RACE RETURNS FORMS

If you are unable to pay for your permit by credit/debit card please email info@athleticsni.org to request a hard copy of the permit application form.

If you are applying for a Multi-Terrain/Trail Race Permit please select the 'Road Race' payment option. Applications submitted without payment will not be processed.eM


Cross Country

1. Telephone us on 028 9060 2707 to notify us of your date

2. Submit Cross Country Permit Application* (Athletics NI Club)

*Also submit Associate Affiliation & additional £50 if not organised through an Athletics NI Club

3. Fill in Cross Country Returns Forms and retain these for your records Cross Country Event Organisation Guide (UKA)

CROSS COUNTRY PERMIT - APPLY ONLINE

If you are unable to pay for your permit by credit/debit card please email info@athleticsni.org to request a hard copy of the permit application form.


Track & Field

1. Telephone us on 028 9060 2707 to notify us of your date

2. Submit Track & Field Permit Application* (Athletics NI Club)

*Also submit Associate Affiliation & £50 if not organised through an Athletics NI Club

3. Fill in track & Field Returns Forms and retain these for your records

TRACK & FIELD PERMIT APPLICATION

TRACK & FIELD ONLINE ENTRY APPLICATION

If you are unable to pay for your permit by credit/debit card please email info@athleticsni.org to request a hard copy of the permit application form.


Athletics NI Online Entry System

When your licence application has been approved you can set up online entries for your race using the Athletics NI System.

The system offers organisers great flexibility, with many options including:

  • Ability to separate multiple races within a single event (ie 10k, fun run, walk, etc)
  • Offer individual or team entry
  • Have different entry fees for club members, different age groups, etc.
  • Automatically charge late fees at a certain date
  • Ability to tailor entry confirmation emails with event-specific information and attachments (ie flyer, sponsor form, partner company vouchers/promo, etc)
  • Merchandise ordering & size/colour specification for event freebies/purchase options
  • Option to pay Athletics NI permit fees out of entry fees

There is no upfront cost to set up online entry. An overall fee of 10% will be charged following upon release of online payments following your event.

For more information contact the Athletics NI Office info@athleticsni.org

SET UP ONLINE ENTRY FOR YOUR RACE - APPLY ONLINE

TERMS AND CONDITIONS - ORGANISERS

TERMS AND CONDITIONS - ATHLETES


Athletics NI Certified Course Measurement

Logo-ANICertCourse.jpg

Races that have been officially measured will be identified on the fixture list by a tick in the appropriate column on the downloadable calendar and by display of Athletics NI’s new Certified Distance Kitemark logo on entry forms and promotional materials.

To arrange for your race route to be officially measured please email John Glover - johnt.glover441@gmail.com

Only races which are identified on the fixtures as certified distance will be eligible for rankings & records consideration.  Runners should treat un-certified races as ‘approximate distance’.

Contact marketing@athleticsni.org for the logo. 

In response to the ever increasing number of road races Athletics Northern Ireland wishes to extend its list of Certified Course Measurers. For more information CLICK HERE 


Branding Recommendations for Licensed Events

Logo-Athletics NI.jpg

We recommend that as an official rubber-stamp of your race’s quality and safety, the Athletics NI logo is displayed on any flyers or promotional material associated with the race.  Many of you already state that your race is run under Athletics NI rules, which is great, however including the logo of the governing body will help to increase awareness and become a recognisable seal of quality.

Please note that "The NIAF" is now rebranded to "Athletics Northern Ireland", and the logo can be obtained on request from marketing@athleticsni.org


Service Providers

Medical Services:

Ambutran are the official medical provider for Athletics Northern Ireland. If you wish to avail of their services, please contact Ambutran via email - ambutran@yahoo.co.uk or via telephone - 077 1109 6370.


If any accidents or injuries occur at your Athletics NI Permitted event you must complete a British Athletics Incident report form. British Athletics Online Accident and Incident Report Form