Athletics NI are a registered body for Access NI for two types of licences: Coaching & Officiating licenses. Your license renewal date is based on your AccessNI check, you will receive a reminder email from UKA 3 months before your license needs to be renewed. In order to apply for or renew your Coaching/Officiating License, you must follow the steps below.
All details of how to complete each step are detailed below.
If you don't have an account, you can register as part of the application. After registering, you must return to this page to complete your application. Make sure to get your Identification Validated prior to completing your application alongside your 3 copies of ID and return this form to Athletics Northern Ireland.
Before beginning you must have with you:
The following PIN Information (405352)
Your address(es) for the last five years
Your National Insurance Number
Your Driving Licence and Passport Numbers (if you have these documents)
ID Validation Form signed and returned to Athletics Northern Ireland within 90 days of completing the Enhanced Check.
Once your account has been created, you can use this for future applications.
Please note that AccessNI Checks will not be processed until an ID Validation form has been received. This must be signed by a Club committee member or work colleague. We also require copies of THREE ID documents. If your club committee member or work colleague is not available to verify your ID documents and sign the ID Validation form, this can be done in the Athletics NI office. Verification of Access NI documents is available on Thursdays by Luke Dinsmore in the Athletics NI office. Please contact Luke directly via firstname.lastname@example.org to arrange a time for ID validation or for any further support.
Please note that due to the updated Access NI system, if we have not received your ID Validation Form within 90 days of completing the online Enhanced Access NI Check, your check will be removed and you will have to complete it again.
Please note that as of 1st April 2019 ALL coaches who wish to renew their license must complete an online UKA Safeguarding course via the Athletics Hub. Please see below for a Step by Step guide on how to set up your Athletics Hub profile and complete the Safeguarding course:
Regulated activity is work that a barred person must not do. This note provides information on the scope of Regulated Activity in relation to children, defined in the Safeguarding Vulnerable Groups (SVG) Act 2006 and the Safeguarding Vulnerable Groups (Northern Ireland) Order 2007, both as amended (in particular by, respectively, section 64 and Schedule 7, Protection of Freedoms Act 2012).
This document provides information on the scope of Regulated Activity in relation to adults, as defined in the Safeguarding Vulnerable Groups Order 2007 (SVGO) and as amended by the Protection of Freedoms Act 2012 (PoFA).
When an employer receives an AccessNI certificate disclosing a job applicant’s criminal record, the employer is responsible for protecting this sensitive information. Registered bodies must comply with AccessNI’s code of practice and handle disclosure information safely and securely. Employers should treat fairly job applicants and volunteers who have criminal convictions.
To make sure that registered bodies are operating in accordance with best practice, AccessNI have produced a code of practice and sample policy statements.
To protect information about applicants, registered bodies must comply with AccessNI’s code of practice. The code ensures that information released in standard and enhanced checks is:
handled and stored appropriately
kept for only as long as is necessary, and no more than six months
AccessNI audits registered bodies to make sure of satisfactory compliance with the code of practice. AccessNI can deregister a lead or counter signatory in a registered body that doesn’t keep to AccessNI’s code of practice on information security.
Registered bodies will not automatically be issued with a copy of the applicant’s certificate. However, registered bodies will require applicant’s to provide their certificates in the following cases:
the certificate includes criminal history or other information
the application for the certificate was not made online