Licensing- New Applications & Renewals

Athletics NI are a registered body for Access NI for two types of licences: Coaching & Officiating licenses. Your license renewal date is based on your AccessNI check, you will receive a reminder email from UKA 3 months before your license needs to be renewed. In order to apply for or renew your Coaching/Officiating License, you must follow the steps below. 

  1. Apply for an Enhanced Access NI check
  2. Complete the ID Validation form- having this signed by a club committee member
  3. For Coaching Licenses only- Complete the Online UKA Safeguarding Course (via Athletics Hub)

All details of how to complete each step are detailed below.


AccessNI application process

If you don't have an account, you can register as part of the application. After registering, you must return to this page to complete your application. Make sure to get your Identification Validated prior to completing your application and return this form to Athletics Northern Ireland.

Before beginning you must have with you:

  • The following PIN Information (899022)

  • Your address(es) for the last five years

  • Your National Insurance Number

  • Your Driving Licence and Passport Numbers (if you have these documents

  • ID Validation Form signed and returned to Athletics Northern Ireland within 90 days of completing the Enhanced Check.

Once your account has been created, you can use this for future applications.

Please note that AccessNI Checks will not be processed until an ID Validation form has been received. This can be signed by a Club Secretary or work colleague. We DO NOT require the ID documents, just the signed form.

Please note that due to the updated Access NI system, if we have not received your ID Validation Form within 90 days of completing the online Enhanced Access NI Check, your check will be removed and you will have to complete it again.



*During the Coronavirus period, please email all AccessNI ID Validation forms to:, rather than posting the forms to the office.

Online Safeguarding in Athletics Course

Please note that as of 1st April 2019 ALL coaches who wish to renew their license must complete an online UKA Safeguarding course via the Athletics Hub. Please see below for a Step by Step guide on how to set up your Athletics Hub profile and complete the Safeguarding course:

Safeguarding Step By Step

Athletics Hub

Regulated Activity in Relation to Children

Regulated activity is work that a barred person must not do. This note provides information on the scope of Regulated Activity in relation to children, defined in the Safeguarding Vulnerable Groups (SVG) Act 2006 and the Safeguarding Vulnerable Groups (Northern Ireland) Order 2007, both as amended (in particular by, respectively, section 64 and Schedule 7, Protection of Freedoms Act 2012). 

Regulated Activity in Relation to Children

Regulated Activity in Relation to Adults

This document provides information on the scope of Regulated Activity in relation to adults, as defined in the Safeguarding Vulnerable Groups Order 2007 (SVGO) and as amended by the Protection of Freedoms Act 2012 (PoFA). 



AccessNI Fair Treatment

When an employer receives an AccessNI certificate disclosing a job applicant’s criminal record, the employer is responsible for protecting this sensitive information. Registered bodies must comply with AccessNI’s code of practice and handle disclosure information safely and securely. Employers should treat fairly job applicants and volunteers who have criminal convictions.



Policy and Procedures

To make sure that registered bodies are operating in accordance with best practice, AccessNI have produced a code of practice and sample policy statements.



Code of Practice

To protect information about applicants, registered bodies must comply with AccessNI’s code of practice. The code ensures that information released in standard and enhanced checks is:

  • used fairly

  • handled and stored appropriately

  • kept for only as long as is necessary, and no more than six months

AccessNI audits registered bodies to make sure of satisfactory compliance with the code of practice. AccessNI can deregister a lead or counter signatory in a registered body that doesn’t keep to AccessNI’s code of practice on information security.  

Registered bodies will not automatically be issued with a copy of the applicant’s certificate. However, registered bodies will require applicant’s to provide their certificates in the following cases:

  • the certificate includes criminal history or other information

  • the application for the certificate was not made online