Organising an Event- Road Race/ Cross Country or Track & Field

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All races that appear on Athletics NI’s fixture list must be licensed – this helps to maintain event standards and also ensures that if you go to an event you can run in the confidence that they have appropriate knowledge, insurance and medical cover. Athletics Northern Ireland aims to provide the highest quality of service to both event organisers and their customers.

Races that have been officially measured will be identified on the fixture list by a green tick in the appropriate column on the downloadable calendar and by display of Athletics NI’s Certified Distance Kitemark logo on entry forms and promotional materials. Please see here for more information.

Please ensure all Health & Safety information is read prior to permit application. This information can be found in the Welfare Section.

If any accidents or injuries occur at your Athletics NI Permitted event you must complete a British Athletics Incident report form. British Athletics Online Accident and Incident Report Form

DOWNLOAD A STEP BY STEP GUIDE TO GETTING YOUR EVENT LICENSE

Organising a Track & Field Meet Guidance

DOWNLOAD A GUIDE TO INSURANCE COVER FOR EVENT ORGANISERS

UKA Public Liability Insurance 2022-23

UKA Sample Risk Assessment


Athletics NI Permit Applications and Payment Options

1. Submit Permit Application and permit fee payment (& Associate Affiliation if applicable). Applications must be submitted at least 4 weeks before the event date.

Road Race Only2Submit Returns Forms within 28 days post-race date along with fees** (**Fees detailed in the Returns Form include your £25 deposit. Download Fee Summary)

Track and Field Only- 2. Submit your event Timetable and list of Officials to info@athleticsni.org at least two weeks before the event.

All Events- Must submit a copy of your event Risk Assessment to info@athleticsni.org

PAYMENT MUST BE MADE AT TIME OF APPLICATION. APPLICATIONS SUBMITTED WITHOUT PAYMENT WILL NOT BE PROCESSED.

If using the Online Entry System, entry fees are sent to you by cheque within 28 days of receipt of your post-event Returns Forms.

ROAD RACE/ MULTI-TERRAIN PERMIT - APPLY ONLINE

CROSS COUNTRY/ ULTRA/ MOUNTAIN RUNNING PERMIT - APPLY ONLINE

TRACK & FIELD PERMIT APPLICATION- APPLY ONLINE

PERMIT PAYMENT OPTIONS

PLEASE NOTE the Athletics NI permit does not cover any dogs running with runners in races, or the use of buggies or headphones.

If you are unable to pay for your permit by credit/debit card please email info@athleticsni.org to request a hard copy of the permit application form.


Track and Field Permit Information

The Track & Field permit applications have now moved online. There are two levels of permit application for Track & Field:

  • Level 1- local permit issued by Athletics NI.
  • Level 2- permit issued by UKA. Allows for Qualification Standards and Records to be certified at your meet.

Results will be sent to Power of 10 for all levels of permit.

Any event taking place within Northern Ireland must hold an Athletics NI permit.

Following the TrackMark guidelines, a track must have achieved or be actively working towards TrackMark accreditation in order for a permit to be issued. You can check the status of the TrackMark applications on the link below:

TrackMark


Mountain & Fell Race Permit Information

All mountain or fell race event organisers should complete the permit application form below, and send this to Ian Taylor: ir.taylor@ntlworld.com. You will then be issued a permit and certificate by Athletics NI.

MOUNTAIN & FELL RACE PERMIT APPLICATION


 Road Race Return Forms

Road Race Return Forms consist of three parts:

  •  Medical
  •  Referee
  •  Promoters

All road race returns forms and final fees must be completed within 1 month of the event and returned to the Athletics NI office via post or email to: info@athleticsni.org. Please find below a copy of the Return Forms:

RETURN FORMS

Permit Pricing


Organising a Virtual Event

In conjunction with the Home Country Federations, we have put together a document below, which provides an overview of the main steps involved in hosting a virtual race. This includes pre-event tasks (first aid, courses and facilities, insurance and risk assessment), rules, results and emergency procedures during the event and post event debriefing.

Organising a Virtual Event

Virtual Event Guidance for Athletes

Permits- In order to receive a permit for your Virtual Event, simply complete the 'Road Race/Multi-Terrain' permit application, as normal. Please note there is no permit fee for a virtual event, the only applicable fee is that of an Associate Affiliation.


Branding Recommendations for Licensed Events

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We recommend that as an official rubber-stamp of your event’s quality and safety, the Athletics NI logo is displayed on any flyers or promotional material associated with the race.  Many of you already state that your race is run under Athletics NI rules, however including the logo of the governing body will help to increase awareness and become a recognisable seal of quality. Please note the Athletics NI logo should only be used on officially permitted events.

The logo can be obtained on request from marketing@athleticsni.org