All races that appear on Athletics NI’s fixture list must be licensed – this helps to maintain event standards and also ensures that if you go to an event you can run in the confidence that they have appropriate knowledge, insurance and medical cover. Athletics Northern Ireland aims to provide the highest quality of service to both event organisers and their customers.
Races that have been officially measured will be identified on the fixture list by a green tick in the appropriate column on the downloadable calendar and by display of Athletics NI’s Certified Distance Kitemark logo on entry forms and promotional materials. Please see here for more information.
Please ensure all Health & Safety information is read prior to permit application. This information can be found in the Welfare Section.
If any accidents or injuries occur at your Athletics NI Permitted event you must complete a British Athletics Incident report form. British Athletics Online Accident and Incident Report Form
DOWNLOAD A STEP BY STEP GUIDE TO GETTING YOUR EVENT LICENSE
Organising a Track & Field Meet Guidance
DOWNLOAD A GUIDE TO INSURANCE COVER FOR EVENT ORGANISERS
UKA Public Liability Insurance 2024-25
1. Submit Permit Application and permit fee payment (& Associate Affiliation if applicable). Applications must be submitted at least 4 weeks before the event date.
Road Race Only- 2. Submit Returns Forms within 28 days post-race date along with fees** (**Fees detailed in the Returns Form include your £25 deposit. Download Fee Summary)
Track and Field Only- 2. Submit your event Timetable and list of Officials to info@athleticsni.org at least two weeks before the event. Track & Field Permit Guidance
All Events- Must submit a copy of your event Risk Assessment to info@athleticsni.org
If using the Online Entry System, entry fees are sent to you by cheque within 28 days of receipt of your post-event Returns Forms.
ROAD RACE/ MULTI-TERRAIN PERMIT - APPLY ONLINE
CROSS COUNTRY/ ULTRA/ MOUNTAIN RUNNING PERMIT - APPLY ONLINE
TRACK & FIELD PERMIT APPLICATION- APPLY ONLINE
PLEASE NOTE
All entrants shall be deemed to have made him/herself/themselves familiar with, and agreed to be bound by the UKA Anti-Doping Rules and to submit to the authority of UK Anti-Doping in the application and enforcement of the Anti-Doping Rules. The UKA Anti-Doping Rules apply to entrants participating in the sport of Athletics, for 12 months from date of entry, whether or not the entrant is a citizen of, or resident in, the UK.
An Athletics NI permit does not cover any dogs running with runners in races, or the use of buggies or headphones.
If you are unable to pay for your permit by credit/debit card please email info@athleticsni.org to request an invoice.
All mountain or fell race event organisers should complete the permit application form below, and send this to Ian Taylor: ir.taylor@ntlworld.com. You will then be issued a permit and certificate by Athletics NI.
MOUNTAIN & FELL RACE PERMIT APPLICATION
Road Race Return Forms consist of three parts:
All road race returns forms and final fees must be completed within 1 month of the event and returned to the Athletics NI office via post or email to: info@athleticsni.org. Please find below a copy of the Return Forms:
| Age/ Maximum Distance Applicable for Road Running (NB: Age on day of race) | ||||||||
| Under 9 | 9 & 10 | 11 & 12 | 13 & 14 | 15 | 16 | 17 | 18 & 19 | 20+ |
| 2k | 3k | 5k | 6k/ 5 miles | 10k | 15k | Half Marathon | Marathon | Unlimited |
In conjunction with the Home Country Federations, we have put together a document below, which provides an overview of the main steps involved in hosting a virtual race. This includes pre-event tasks (first aid, courses and facilities, insurance and risk assessment), rules, results and emergency procedures during the event and post event debriefing.
Virtual Event Guidance for Athletes
Permits- In order to receive a permit for your Virtual Event, simply complete the 'Road Race/Multi-Terrain' permit application, as normal. Please note there is no permit fee for a virtual event, the only applicable fee is that of an Associate Affiliation.
We recommend that as an official rubber-stamp of your event’s quality and safety, the Athletics NI logo is displayed on any flyers or promotional material associated with the race. Many of you already state that your race is run under Athletics NI rules, however including the logo of the governing body will help to increase awareness and become a recognisable seal of quality. The Athletics NI logo should only be used on officially permitted events.
The logo can be obtained on request from marketing@athleticsni.org