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 Organising an Event

All races that appear on Athletics NI’s fixture list must be licensed – this helps to maintain event standards and also ensures that if you go to an event you can run in the confidence that they have appropriate knowledge, insurance and medical cover. Athletics Northern Ireland aims to provide the highest quality of service to both event organisers and their customers.

Races that have been officially measured will be identified on the fixture list by a green tick in the appropriate column on the downloadable calendar and by display of Athletics NI’s Certified Distance Kitemark logo on entry forms and promotional materials. Please see here for more information.

Please ensure all Health & Safety information is read prior to permit application. This information can be found in the Welfare Section.

If any accidents or injuries occur at your Athletics NI Permitted event you must complete a British Athletics Incident report form. British Athletics Online Accident and Incident Report Form

DOWNLOAD A GUIDE TO INSURANCE COVER FOR EVENT ORGANISERS

UKA PULIC LIABILITY INSURANCE 2025/26

UKA Rules of Competition

Athletics NI Permit Applications and Payment Options

Road Race Applications

  1. Submit Permit application. Applications must be submitted at least 4 weeks before the event date
  2. Pay Permit Fee:
    • £100.00 for Athletics NI Affiliated Clubs
    • £200.00 for Non-affiliated persons
  3. Email the following additional information to info@athleticsni.org
    • Risk Assessment
    • Traffic Management Plan
  4. All road races will need to appoint a Race Referee- Race Referees are someone who is on the Endurance Officials pathway. If you need help appointing a race referee, please email info@athleticsni.org 
  5. All permits and additional information will be reviewed on a regular basis by the Permits Sub-Group, before a permit will be issued.
  6. Send your results to info@athleticsni.org to be published on the website
  7. Post-Race submit your Returns Forms and payment for any additional Returns Fees within 28 days of your event.

ROAD RACE/ MULTI-TERRAIN PERMIT - APPLY ONLINE

PERMIT PAYMENT OPTIONS

ANI Race Management Plan

UKA Risk Assessment Form (with sample)

RETURN FORMS

Returns Fees

Age/ Maximum Distance Applicable for Road Running (NB: Age on day of race)
Under 9 9 & 10 11 & 12 13 & 14 15 16 17 18 & 19 20+
2k 3k 5k 6k/ 5 miles 10k 15k Half Marathon Marathon Unlimited

Cross Country & Mountain Running Applications

  1. Submit permit application for Cross Country, please use the link below. All mountain or fell race event organisers should complete the permit application form below, and send this to Ian Taylor: taylor@ntlworld.com. You will then be issued a permit and certificate by Athletics NI.
  2. Send your results to info@athleticsni.org to be published on the website

CROSS COUNTRY/ ULTRA/ MOUNTAIN RUNNING PERMIT - APPLY ONLINE

MOUNTAIN & FELL RACE PERMIT APPLICATION

 

Track & Field Applications

  1. Submit permit application on the link below- this will take you to the UKA Licensing system
  2. Submit your event Timetable and list of Officials to info@athleticsni.orgat least two weeks before the event.
  3. Send your results to info@athleticsni.org to be published on the website

TRACK & FIELD PERMIT APPLICATION- APPLY ONLINE

Track & Field Permit Guidance

PAYMENT MUST BE MADE AT TIME OF APPLICATION. APPLICATIONS SUBMITTED WITHOUT PAYMENT WILL NOT BE PROCESSED.

If using the Online Entry System, entry fees are sent to you by cheque within 28 days of receipt of your post-event Returns Forms.

 

General Information

All entrants shall be deemed to have made themselves familiar with, and agreed to be bound by the UKA Anti-Doping Rules and to submit to the authority of UK Anti-Doping in the application and enforcement of the Anti-Doping Rules. The UKA Anti-Doping Rules apply to entrants participating in the sport of Athletics, for 12 months from date of entry, whether or not the entrant is a citizen of, or resident in, the UK.

An Athletics NI permit does not cover any dogs accompanying runners in races (unless these are service dogs), or the use of headphones.

Headphones- runners are permitted to use bone-conducting headphones. For more information on headphones

If you are unable to pay for your permit by credit/debit card please email info@athleticsni.org to request an invoice.

Branding Recommendations for Licensed Events

We recommend that as an official rubber-stamp of your event’s quality and safety, the Athletics NI logo is displayed on any flyers or promotional material associated with the race.  Many of you already state that your race is run under Athletics NI rules, however including the logo of the governing body will help to increase awareness and become a recognisable seal of quality. The Athletics NI logo should only be used on officially permitted events.

The logo can be obtained on request from marketing@athleticsni.org