Permits

Organising a Road Race/ Cross Country Event

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Athletics Northern Ireland aims to provide the highest quality of service to both event organisers and their customers.  All races that appear on Athletics NI’s fixture list must be licensed – this helps to maintain event standards and also ensures that if you go to an event you can run in the confidence that they have appropriate knowledge, insurance and medical cover.

Races that have been officially measured will be identified on the fixture list by a tick in the appropriate column on the downloadable calendar and by display of Athletics NI’s new Certified Distance Kitemark logo on entry forms and promotional materials. (See below for additional information)

Only races which are identified on the fixtures as certified distance will be eligible for rankings & records consideration.  Runners should treat un-certified races as ‘approximate distance’.  


Basic Step by Step Guide 

The Race Organiser’s Starter Pack is available below. Other information that maybe required includes all the forms below and info plus a copy of British Athletics' Public Liability Insurance, Online Entry System info, and more! 

Please ensure all Health & Safety information is read prior to permit application. This information can be found in the Welfare Section.

Athletics Northern Ireland is now able to offer use of its popular online entry system to all licensed event organisers. 

The Officials' Association has Portable PA Equipment for hire for use at all types of meetings. If you would like to hire the equipment for your event please contact Gary Keenan on 077 6431 3166.  Hire cost = £10

Information on New Regulations

New regulations have recently been introduced dealing with "Special Events on Roads". This includes road races which are taking place on public roads and which may require road or lane closures event for a short distance.

Athletics NI is trying to clarify how the new regulations will be implemented and will issue full guidelines to all race organisers and on our website when this is available. However, in the meantime race organisers are advised to contact the local council of the district the race is being held in for advice on the process to be followed.

 DOWNLOAD A STEP BY STEP GUIDE TO GETTING YOUR RACE LICENSE

 DOWNLOAD A GUIDE TO INSURANCE COVER FOR EVENT ORGANISERS


Road Race / Multi-Terrain Race

1. Telephone us on 028 9060 2707 to notify us of your date

2. Submit Road Race Permit Application (online): £25 deposit required* (Athletics NI Club)

*Also submit Associate Affiliation form & additional £50 if not organised through an Athletics NI club.

3. Submit Returns Forms within 28 days post-race date along with fees** (**Fees detailed Returns Form include your £25 deposit. Download Fee Summary

PAYMENT MUST BE MADE AT TIME OF APPLICATION. APPLICATIONS SUBMITTED WITHOUT PAYMENT WILL NOT BE PROCESSED.

Entry fees are sent to you by cheque within 28 days of receipt of your post-event Returns Forms. (Cheques made payable to Athletics NI).

An excellent resource when organising a Road Race is the Run Britain Race Director's Handbook.

ROAD RACE PERMIT - APPLY ONLINE

ROAD RACE RETURNS FORMS

PERMIT PAYMENT OPTIONS

PLEASE NOTE the Athletics NI permit does not cover any dogs running with runners in races, or the use of headphones.

If you are unable to pay for your permit by credit/debit card please email info@athleticsni.org to request a hard copy of the permit application form.

If you are applying for a Multi-Terrain/Trail Race Permit please select the 'Road Race' payment option. Applications submitted without payment will not be processed.


Cross Country

1. Telephone us on 028 9060 2707 to notify us of your date

2. Submit Cross Country Permit Application* (Athletics NI Club)

*Also submit Associate Affiliation & additional £50 if not organised through an Athletics NI Club

3. Fill in Cross Country Returns Forms and retain these for your records Cross Country Event Organisation Guide (UKA)

CROSS COUNTRY PERMIT - APPLY ONLINE

PERMIT PAYMENT OPTIONS

If you are unable to pay for your permit by credit/debit card please email info@athleticsni.org to request a hard copy of the permit application form.


Track & Field

1. Telephone us on 028 9060 2707 to notify us of your date

2. Submit Track & Field Permit Application* (Athletics NI Club)

*Also submit Associate Affiliation & £50 if not organised through an Athletics NI Club

3. Fill in track & Field Returns Forms and retain these for your records

TRACK & FIELD PERMIT APPLICATION

TRACK & FIELD ONLINE ENTRY APPLICATION

PERMIT PAYMENT OPTIONS

If you are unable to pay for your permit by credit/debit card please email info@athleticsni.org to request a hard copy of the permit application form.


Branding Recommendations for Licensed Events

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We recommend that as an official rubber-stamp of your race’s quality and safety, the Athletics NI logo is displayed on any flyers or promotional material associated with the race.  Many of you already state that your race is run under Athletics NI rules, which is great, however including the logo of the governing body will help to increase awareness and become a recognisable seal of quality.

Please note that "The NIAF" is now rebranded to "Athletics Northern Ireland", and the logo can be obtained on request from marketing@athleticsni.org


Service Providers

Medical Services:

Ambutran are the official medical provider for Athletics Northern Ireland. If you wish to avail of their services, please contact Ambutran via email - ambutran@yahoo.co.uk or via telephone - 077 1109 6370.


If any accidents or injuries occur at your Athletics NI Permitted event you must complete a British Athletics Incident report form. British Athletics Online Accident and Incident Report Form