Permits

Organising a Road Race/ Cross Country Event

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Athletics Northern Ireland aims to provide the highest quality of service to both event organisers and their customers.  All races that appear on Athletics NI’s fixture list must be licensed – this helps to maintain event standards and also ensures that if you go to an event you can run in the confidence that they have appropriate knowledge, insurance and medical cover.

Races that have been officially measured will be identified on the fixture list by a tick in the appropriate column on the downloadable calendar and by display of Athletics NI’s new Certified Distance Kitemark logo on entry forms and promotional materials. (See below for additional information)

Only races which are identified on the fixtures as certified distance will be eligible for rankings & records consideration.  Runners should treat un-certified races as ‘approximate distance’.  

Please ensure all Health & Safety information is read prior to permit application. This information can be found in the Welfare Section.


Information on Special Events on Roads Regulations

New regulations have recently been introduced dealing with "Special Events on Roads". This includes road races which are taking place on public roads and which may require road or lane closures even for a short distance.

Race organisers are advised to contact the local council of the district the race is being held in for advice on the process to be followed. Please find below the Special Events Guidance Notes which has been drawn up by the local councils and the Application to Hold a Special Event on Public Road form that needs to be completed and submitted to the council. There is also a list of the approved Temporary Traffic Management Companies available here.

Athletics NI is trying to clarify how the new regulations will be implemented and will issue more information to all race organisers and on our website when this is available.

Application to Hold A Special Event on Public Roads

Special Events Guidance Notes for Promoters

 DOWNLOAD A STEP BY STEP GUIDE TO GETTING YOUR RACE LICENSE

 DOWNLOAD A GUIDE TO INSURANCE COVER FOR EVENT ORGANISERS

UKA Public Liability Insurance Document 2018-2019


Permit Applications and Payment Options

1. Telephone us on 028 9060 2707 to notify us of your date and event name.

2. Submit Permit Application (postal forms available for Track & Field events) and payment of £25.00

*Also submit Associate Affiliation payment of £50 if not organised through an Athletics NI club.

PERMIT PAYMENT OPTIONS

Road Race Only3Submit Returns Forms within 28 days post-race date along with fees** (**Fees detailed Returns Form include your £25 deposit. Download Fee Summary

PAYMENT MUST BE MADE AT TIME OF APPLICATION. APPLICATIONS SUBMITTED WITHOUT PAYMENT WILL NOT BE PROCESSED.

If using the Online Entry System, entry fees are sent to you by cheque within 28 days of receipt of your post-event Returns Forms.

ROAD RACE/ MULTI-TERRAIN PERMIT - APPLY ONLINE

CROSS COUNTRY PERMIT - APPLY ONLINE

TRACK & FIELD PERMIT APPLICATION

PLEASE NOTE the Athletics NI permit does not cover any dogs running with runners in races,, or the use of buggies or headphones.

If you are unable to pay for your permit by credit/debit card please email info@athleticsni.org to request a hard copy of the permit application form.


Branding Recommendations for Licensed Events

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We recommend that as an official rubber-stamp of your race’s quality and safety, the Athletics NI logo is displayed on any flyers or promotional material associated with the race.  Many of you already state that your race is run under Athletics NI rules, which is great, however including the logo of the governing body will help to increase awareness and become a recognisable seal of quality.

Please note that "The NIAF" is now rebranded to "Athletics Northern Ireland", and the logo can be obtained on request from marketing@athleticsni.org


Service Providers

Medical Services:

Ambutran are the official medical provider for Athletics Northern Ireland. If you wish to avail of their services, please contact Ambutran via email - ambutran@yahoo.co.uk or via telephone - 077 1109 6370.

PA Equipment:

The Officials' Association has Portable PA Equipment for hire for use at all types of meetings. If you would like to hire the equipment for your event please contact Gary Keenan on 077 6431 3166. Hire cost = £10


If any accidents or injuries occur at your Athletics NI Permitted event you must complete a British Athletics Incident report form. British Athletics Online Accident and Incident Report Form