In conjunction with the Home Country Federations, we have put together a document, below, which provides an overview of the main steps involved in hosting a virtual race. This includes pre-event tasks (first aid, courses and facilities, insurance and risk assessment), rules, results and emergency procedures during the event, and post event debriefing.
Permits- In order to receive a permit for your Virtual Event, simply complete the 'Road Race/Multi-Terrain' permit application, as normal.
All races that appear on Athletics NI’s fixture list must be licensed – this helps to maintain event standards and also ensures that if you go to an event you can run in the confidence that they have appropriate knowledge, insurance and medical cover. Athletics Northern Ireland aims to provide the highest quality of service to both event organisers and their customers.
Races that have been officially measured will be identified on the fixture list by a tick in the appropriate column on the downloadable calendar and by display of Athletics NI’s new Certified Distance Kitemark logo on entry forms and promotional materials. (See below for additional information)
Only races which are identified on the fixtures as certified distance will be eligible for rankings & records consideration. Runners should treat un-certified races as ‘approximate distance’.
Please ensure all Health & Safety information is read prior to permit application. This information can be found in the Welfare Section.
New regulations have recently been introduced dealing with "Special Events on Roads". This includes road races which are taking place on public roads and which may require road or lane closures even for a short distance.
Race organisers are advised to contact the local council of the district the race is being held in for advice on the process to be followed. Please find below the Special Events Guidance Notes which has been drawn up by the local councils and the Application to Hold a Special Event on Public Road form that needs to be completed and submitted to the council. Most councils ask that the Application is submitted no later than 12 weeks before the event, however Dungannon Council are advising 16 weeks before the event.
Athletics NI is trying to clarify how the new regulations will be implemented and will issue more information to all race organisers and on our website when this is available.
1. Telephone us on 028 9060 2707 to notify us of your date and event name.
2. Submit Permit Application (postal forms available for Track & Field events) and payment of £25.00
*Also submit Associate Affiliation payment of £50 if not organised through an Athletics NI club.
Road Race Only- 3. Submit Returns Forms within 28 days post-race date along with fees** (**Fees detailed Returns Form include your £25 deposit. Download Fee Summary)
If using the Online Entry System, entry fees are sent to you by cheque within 28 days of receipt of your post-event Returns Forms.
PLEASE NOTE the Athletics NI permit does not cover any dogs running with runners in races,, or the use of buggies or headphones.
If you are unable to pay for your permit by credit/debit card please email email@example.com to request a hard copy of the permit application form.
Road Race Return Forms consist of three parts:
All road race returns forms and final fees must be completed within 1 month of the event and returned to the Athletics NI office via post or email to: firstname.lastname@example.org. Please find below a copy of the Return Forms:
We recommend that as an official rubber-stamp of your race’s quality and safety, the Athletics NI logo is displayed on any flyers or promotional material associated with the race. Many of you already state that your race is run under Athletics NI rules, which is great, however including the logo of the governing body will help to increase awareness and become a recognisable seal of quality.
Please note that "The NIAF" is now rebranded to "Athletics Northern Ireland", and the logo can be obtained on request from email@example.com
Graham Traffic Management are the official Traffic Management provider for Athletics Northern Ireland. if you wish to avail of their services, please contact Graham's via email: firstname.lastname@example.org or via telephone: 028 90731133.
Ambutran are the official medical provider for Athletics Northern Ireland. If you wish to avail of their services, please contact Ambutran via email - email@example.com or via telephone - 077 1109 6370.
The Officials' Association has Portable PA Equipment for hire for use at all types of meetings. If you would like to hire the equipment for your event please contact Gary Keenan on 077 6431 3166. Hire cost = £10
ChampionChip Ireland are the official Timing Equipment provider for Athletics Northern Ireland. If you wish to avail of their services, please contact Glenn Grant via email: firstname.lastname@example.org