Call to Action for the Annual General Meeting 2022

20 October 2022

Call to Action for the Annual General Meeting 2022

ANNUAL GENERAL MEETING

Notice is hereby given that the Annual General Meeting of Athletics Northern Ireland will be held at 7.00pm on Monday 12th December 2022, in the Les Jones Room, Athletics House (Please note venue is subject to change depending on number’s attending). The meeting will take place in person subject to no change in Public Health Guidelines. 

Please register your attendance in advance no later than Friday 2nd December 2022 so we can adequately cater for numbers.

 

Nominations of Motions and Proposals

In accordance with the Articles of Association, Clubs are invited to submit their motions and proposals to Athletics NI by 5pm on Monday 31st October 2022.

Nominations must come from representatives of affiliated clubs of Athletics Northern Ireland and should be emailed to companysecretary@athleticsni.org.   

 

Nominations to Committees

Nominations to the following bodies are due:

  • The Cross Country & Road Running Committee; and
  • The Track & Field Committee

However, in anticipation of the proposed changes to our committee structure, described below, the Board recommends that the existing committee members retain their positions on an interim basis through to an EGM (expected in March/April 2023).

Proposed changes to committee structure:

The Board has been undertaking a governance review this year to ensure our governing documents are aligned to current best practice and meet the changing needs of our sport. A consultation on proposed changes has begun and a formal presentation will be made to the members at the AGM, with papers distributed in advance. Following consultation and finalisation of the new structure, Clubs will be invited to nominate individuals to all Committees in early 2023.

An extraordinary general meeting will be called in March/April 2023 to consider adopting updated Memorandum and Articles of Association, including agreeing final committee structures.

Nominations pending new structure being adopted

The Board has consulted with the existing Committee members and all have indicated their willingness to remain in post.

Notwithstanding this, nominations from anyone else wishing to put their names forward to existing committees will be accepted.

Nominations for positions on the Track & Field and Cross Country & Road Running Sub-Committees should be made by 5pm on Monday 31st October 2022.

Nominations must come from representatives of affiliated clubs of Athletics Northern Ireland and should be emailed to companysecretary@athleticsni.org.

 

Nominations of President and Vice Presidents

Nominations of President and Vice-Presidents are due. Our current President and Vice-Presidents were elected at our AGM in 2020, however as our sport was largely inactive during 2020/21 due to Covid-19, the Board recommends that the term of office of our existing President and Vice-Presidents be renewed until the next AGM.

President: Gerry Carson

Vice Presidents: Trevor Alderdice & John Glover

Notwithstanding the board recommendation any other nominations for the positions of President (x1) and Vice Presidents (x2) should be made by 5pm on Monday 31st October 2022.

Nominations must come from representatives of affiliated clubs of Athletics Northern Ireland and should be emailed to companysecretary@athleticsni.org.  

 

AGM Communications

Formal accounts and AGM papers will be issued in mid-November 2022.

We will communicate any updates to the AGM arrangements via our website www.athleticsni.org & social media. Members are advised to check our website for the most up to date position.

Online Registration

We look forward to seeing as many people as possible at the event.

David Abrahams

Chair